SUBC EXECUTIVE COMMITTEE MEETING AUGUST

Meeting held at the Boathouse/Teleconference

7.00 pm Tuesday 27th August  2019

Minutes

1.    Actions Arising:

·         Update to Constitution (SC/AT) - COMPLETED

·         Club blazers & uniforms (CH/CN) – ONGOING

-       mid-Sept order, 3wks for delivery

·         Annual Dinner (DW/DB) – COMPLETED

-       Old Grandstand, Sat Nov 16, $120 Adults & $100 Students

·         Erg maintenance/repairs with James Allan (CH) – COMPLETED

·         Tour Reports (CH) – ONGOING

-       Awaiting reports from TL for China & AB for UK

·         ART Welcome Home & Patrons Lunch (CN) – COMPLETED

-       $40pp Adults, $30pp Children, Trybooking Link sent out, Sat Sept 21

·         January Camp, Taree (CH/CN) – COMPLETED

-       Sailing club booked, athlete & parent accommodation booked, physio booked. Need to book fence, finalise numbers, finalise gym

·         ABR (CH/CN) – COMPLETED

-       Booked minivans, accommodation, flights

·         St Petersburg (CH) - To follow up with key crew members to start organizing billets (12 people total).

2.    Treasurers Report:

·         Financial Report up to the end of July sent out

·         Back in surplus now that we have transferred $60,000 from the Foundation to the General Account to pay for boat purchases

·         Scheduled to transfer another $60,000 later in the year, which will still leave a reasonable amount in the Foundation

·         Still waiting our third quarter payment from NSWIS for our Pathways Funding and the second part of the payment from RA for Don McLachlan’s replacement while he is with the national team

·         Contra account is overspent by about $16,000 which appears to be because the expenses for the US trip exceeded the money we raised and the athlete contributions so we will need to chase the athletes who went on that trip to make up the difference

3.    SUBC Constitution:

·         SC to send out updated version with changes for Committee to approve or comment by Friday Aug 30

4.    Coaches Report:

·         ~35 athletes on water each day (up to 48 athletes on water on a given day)

·         Picked up a number of international and exchange students

·         Training towards AUCs, Sept China Trip (W8+), ABR

·         NTC Trials clash with AUCs (Sept 30-Oct 4)

5.    Events & Communications Sub-Committee Report:

·         Welcome Home Lunch – Trybooking link active, set-up on the Friday, ART athletes to be invited as guests

6.    Glebe Boathouse issues:

·         Ongoing WH&S Issues

·         Managing with SUSF & CIS

·         A number of issues unresolved (inc. roller doors, women’s changeroom, pontoon)

7.    Council Meeting (Public access licence, trees, car park signage):

·         No resolution

·         Chris to write a report to a committee

8.    Blues Nominations:

·      Tara Rigney, Jordan Duff, Kieran Riach (?), Talia Barnett-Hepples, Andrew Le (pending Uni Games)

9.    Date for SGM:

·      To consider proposed changes to constitution

·      Saturday 21 September, before Welcome Home Lunch

10. General Business:

·      No double parking in carpark

·      New Men’s Eight – arrives Adelaide 8/10/19

·      SUBC planning to do HoY – no confirmation yet, NTC athletes won’t be released

Action Items Arising – August Meeting:

1.    Review of equipment turnover plan when Don returns (~September) – JB/DM/CH/AY

2.    Finalise uniforms for 2019/20 season – CN/CH

3.    Coaches to advise a schedule of all social/award events for 2019 & 2020, and which coaches would like/available to attend which events each year – DM/CH/AY/JH

4.    CN to follow-up with JB regarding deficit in Contra account due to US Trip overspend – CN/JB

5.    E&C Sub-Committee to review boathouse use policy and report back to committee – DB/DW

6.    E&C Sub-Committee to write to ART athletes (13ppl) officially inviting them to the SUBC Welcome Home Lunch as guests of the club - DB

SUBC EXECUTIVE COMMITTEE MEETING JULY 2019

Meeting by Telecon

7.00 pm Tuesday 30th July 2019

Minutes

 

1.       Actions arising from previous meetings

-          See below

2.       Treasurers Report (May & June financials)

-          $22K in deficit

-          Winter program almost fully paid up

-          Some club fees still to be collected

-          Need to invoice RA for 2nd coach payment

3.       Presidents Report (SC)

-          Congratulations to our athletes who competed at World Cup III: Gold – Jack O’Brien, Jack Hargreaves, Nick Purnell. Silver – Gen Horton. Bronze – Rowena Meredith, Fiona Ewing, Don McLachlan (coach).

-          Congratulations to our athletes and coaches who competed at the Under-23 World Champs in Sarasota, including Dyone Bettega, Tara Rigney,

4.       Coaches Report (CH)

-          Awaiting Jack Hanley’s return from leave to debrief the trip. However feedback from parents and athletes has been very positive.

-          Awaiting feedback from AB regarding Henley Women’s trip.

-          NZ trip went very well, and the older athletes were great role models.

-          Winter program was very successful, and not disruptive to the other squads and programs. Many athletes wanted to continue on, and we need to think about how to do that in the future.

-          Winter training is going well.

-          The winter coaches and Tom Laurich have been a great inclusion to the program, and things have been running very well. The athletes have provided positive feedback about Tom and his coaching.

5.       Events & Comms Sub-Comm Report (DW)

-          Not much to report

-          Chris N would like to organise a lunch for the Patrons Program at the shed in September with our senior athletes returned from the World Champs.

6.       Captains Report (DW)

-          Squads have taken well to winter training

-          Kitchen is an ongoing issue ie. a roster possibly required. Packing away the extra crockery and glasses into boxes and housing in the storeroom.

-          Very positive reports about coaching and new coaching appointments, and everything running smoothly.

7.       2020 January Camp logistics

-          Similar dates as 2020

-          Location will be Taree, followed by a couple of training dates at SIRC. Penrith not available for the dates required, and logistically not as conducive.

-          Manning River RC not back in action, so will go to the Yacht Club instead

-          Provisional bookings have been made, finalising bookings this week

-          Having a camp at the SUBC boathouse for the lower level athletes

8.       2019 ABR logistics

-          October 12 in Melbourne, Saturday afternoon

-          Last time stayed at Dorcas apartments

-          Chris H/Chris N to make flight and accommodation bookings

-          Chris N to confirm race timings for 2019

-          Post-race function venue and timings TBA

-          Possibly arrange SUBC Supporters function on Saturday at lunch time – venue TBA

-          Kit and Serena to stay at SUBC, Don and Alfie to travel with crews to ABR (Chris H on leave at that time).

9.       2019 AUCs logistics

-          Beaudesert (Gold Coast)

-          Accommodation booked

-          Sept 30 – Oct 3

-          Awaiting feedback from Don and Alfie about squads and numbers competing. Scholarship holders expected to compete.

10.   St Petersburg University Men's Eight visit

-          Crew arrive Oct 6 – depart 9

-          Training at SUBC, against an eight of non-ABR rowers but will do some work against ABR crew

-          Jack or Kit to coordinate crew, and Chris H to manage logistics between then and now

-          Billeted with SUBC crew members – Chris H to organise with key crew members

11.   SUBC Coach annual leave plans (CH)

-           

12.   Thyne Reid Boatshed Use Policy (see attachment)

-          Chris H created a policy for the use of the shed

-          Ensuring acceptable noise levels at the boathouse, particularly on a weeknight and Sunday night

-          No longer able to have 18th & 21st Birthday parties at SUBC

13.   RNSW Call for Volunteers (see attachment)

-          Communicate this to club members

-          Ie. timekeepers, umpires, commentators, volunteers etc.

-          E&C Sub-Committee to advertise on website, newsletter, social media

14.   Coaches attending official functions

-          Policy on attendance at events (RNSW, SUSF, RA, SUBC)

-          Chris H/Chris N to advise on all events each year, as to which coaches would like/available to attend which events each year. We would like representation from our coaches at all events, but doesn’t need to be every coach at every event.

Items Arising:

1.       Constitutional Change Proposed

-          Sarah/Anne Titterton to complete and report back to committee

2.       Club Blazers

-          Chris H/Chris N to follow up on blazers and uniforms

3.       Annual Dinner

-          Events & Comms Committee to lock in date and venue booking (Check for Nov 30, 2019)

-          Follow up on pricing for 2019 event (2018 cost was $97 per head)

4.       Erg Maintenance at Boatshed

-          Chris Holliday to arrange for James Allan to do maintenance and servicing

5.       Review of equipment turnover plan when Don returns (~September)

6.       Chris Holliday to report at the next meeting on the China Tour, US Tour, Henley Women’s Tour.

SUBC Annual General Meeting

Minutes Saturday 4th May 2019

 Below are the minutes of the SUBC Annual General Meeting, held on Saturday 4th May 2019 at 6.00pm at the Thyne Reid Boatshed. Meeting commenced at 6.15pm

 

1.                   Welcome by President

2.                   Attendance

2.1               Present – Sarah Cook, Chris Noel, John Boultbee, Devlin Walsh, Lizzie Treloar, Debbie Fox, Dyone Bettega, Emma Jajalaty, Don McLachlan, Morgan Brooking, Jordan Duff, Jake Bicknell, Talia Barnet, Jaime Ford,, Matt Murray, Chris Holliday, Dyone Bettega, Lachlan Miles, Tara Rigney, Tom Anderson, Finn Blake, Ellie Clubb, Dani Stuart, Wyatt Batt, Nick Lisuick, Will O’Shannessy, Phil Kaufman, Ella Mentzines, Sophie Houston, Emily Foster, Tom Anglim Ligones, Richard Ledger, India Hobbs, Alfie Young.

2.2               Apologies:Marcus Britt, Phil Titterton, Anne Titterton, Jo Pollett, Kerrie Bigsworth

3.                   Minutes from previous AGM

3.1               Discussion – Nil

3.2               Matters arising – Nil

3.3               Adoption by members – Moved Bicknell. Seconded Duff. Carried.

4.                   Special Presentation

4.1               The President moved that the nominees of the Executive Committee be conferred to Honorary Life Membership for service to the Boat Club.

Iain MacDonald

George Reid

Chris Noel spoke to the contributions:

Iain MacDonald – as a past President of SUBC, competitive rower and boat race official over many years.

George Reid – as a past rower for SUBC and for the important role he played in bringing the boatshed rebuilding program to fruition.

 Moved: Lochie Miles, Seconded Jake Bicknell – that Honorary Life Membership be conferred on these nominees and their names be added to the Life Members Board.

Motion carried.

5.                   Reports

5.1 President’s Report – The President reported on the competitive season just completed for the Year 2018. President’s Report to be attached to the minutes.

5.2 Treasurer’s Report - The Treasurer presented his report for the 2018 year and this with a copy of the accounts was distributed at the meeting.

The President’s and Treasurer’s Reports were put to the meeting to be accepted.

Moved Treasurer’s Report: Lochie Miles, Seconded Morgan Brooking – Motion carried – report accepted.

Moved President’s Report: Lochie Miles, Seconded Morgan Brooking – Motion carried – report accepted.

6.                   Election of Office Bearers

 

6.1               The following Office Bearers were elected unopposed.

President: Sarah Cook

                Vice President: William Raven

                Secretary: Chris Noel

                Treasurer: John Boultbee

                Male Captain: Marcus Britt ( Devlin Walsh was elected as Interim Male Captain while Marcus is away on U23 duties)

                Female Captain: Dyone Bettega

                The Student Representative Position was contested, and the election was won by:

                 Jaime Ford: Student Representative

                The newly elected Executive Committee was congratulated.

            

7.                   General Business

Sarah Cook and Chris Noel addressed the meeting about the Sydney University Sport Governance Review that has been in train since later 2018.

There is a Special General Meeting on next Tuesday 7th May to consider what are major changes to the governance of SUSF.

Sarah and Chris advised that the Club Executive supports the reforms and that a meeting of the SU Clubs has voted in a large majority to support the reforms.

Eligible voting members were asked to support the club’s position and get to the meeting and vote on Tuesday.



The meeting closed at 7.00 pm for a BBQ and Drinks on the deck.



PRESIDENT’S REPORT PRESENTED AT THE 2019 AGM by Sarah Cook

2018 was the most successful year in the history of Sydney University Boat Club. The club has seen a 400% increase in club membership over the last three years, and at Welcome Week in 2018 launched our first and highly successful University Learn-to-Row program. From this program, our novice rowers competed at international regattas in China and Korea, and achieved fantastic results winning several medals. At the recent SUSF Sports Awards, SUBC’s LTR Program was nominated for the prestigious Vice-Chancellor’s Award.  

The high performance and club programs have gone from strength-to-strength, with SUBC winning the National Club Championship Pointscore at the National Rowing Championships for the first time in its history, and also won the State Championship Pointscore; both the Men’s and Women’s Australian Boat Race trophies for the second consecutive year; and the Men’s, Women’s and Overall Pennants at the Australian University Division 1 Championships. The club also celebrated the awarding of 8 new Blues for Rowing at the Annual Blues Dinner. At the SUSF Sports Awards SUBC won the Ann Mitchell Award and Premier Club of the Year Award.

SUBC had a record 17 athletes and 3 coaches selected on the 2018 Australian Rowing Teams for World Cups and World Championships, including; Alex Purnell (M4x, Silver), Nicholas Purnell (M8+, Silver), Campbell Watts (M4x, Silver), Genevieve Horton (W4x), Rowena Meredith (W4x), Georgia Miansarow (LW4x), Georgie Gotch (W8+, Bronze), Wallis Russell (U23LW1x), Dyone Bettega (U23 W8+), Rafaela Stalph (U23 W8+), Andrew Judge (M2- & U23M2-), Jack O’Brien (M2- & U23M2-), Matthew Murray (U21 Team), Michaela Franz (U21 Team), Jaime Ford (U21 Team), Ella Mentzines (U19 W4+), Rachel Balcomb (U19 W4+), Debbie Fox (Coach), Alfie Young (Coach), Don McLachlan (Coach). Jack Hargreaves backed up his World Championship win in the Men’s Four with another Gold medal in 2018. Along with his crewmates, Jack also won Rowing Australia Male Crew of the Year, and also won the World Rowing Crew of the Year award. Don McLachlan was also awarded Rowing Australia Pathway Coach of the Year and won SUSF Premier Coach of the Year.

 In October, the Australian Boat Race was held on spectacular Sydney Harbour, where our men’s crew once again won the Edmund Barton Trophy, and the incredible efforts of the women’s crew to defeat Melbourne University for the second consecutive time but the first time on our home turf, retaining the Bella Guerin trophy. The Australian Boat Race Co-Convener Chris Noel was thanked for his 10 years of service in the role, which he hands onto Tobias Wehr-Candler in 2019.

 The SUBC committee comprised of Sarah Cook (President), Will Raven (Vice-President), Chris Noel (Secretary), John Boultbee (Treasurer), Dyone Bettega (Women’s Captain), Marcus Britt (Men’s Captain) were re-elected at the AGM, and the club would like to thank to the outgoing Student Representative Wallis Russell, and welcomed Jaime Ford to the position. Thank you to the SUBC Committee and the High Performance and Events & Communications sub-committees for their hard work throughout 2018. The committee wishes to also thank Dr Kerrie Bigsworth for her monitoring and communication with regard to developments at Blackwattle Bay, thank you also to Kerrie and Anne Titterton for their assistance in reviewing the current website, and to Kerrie, Phil Titterton and Jo Pollett for their monitoring and feedback with regard to the SUBC Boathouse at Glebe.

 This year Sarah Cook once again served as Director on the Rowing NSW board, NSW Councillor to Rowing Australia, and was elected a Vice-President of the SUSF Management Committee. Chris Noel and Sarah Cook also served on the Rowing NSW Competition Commission.

 The club awarded five SUBC life memberships in 2018, recognizing the incredible contributions of Anne Titterton, Phillip Titterton, Kerrie Bigsworth, Jo Pollett, and Michael Wiseman.

 We thank our wonderful coaching team for their efforts, including Don McLachlan (Head Coach), Chris Holliday (Men’s Development Coach & Program Manager), Alfie Young (Women’s Senior Development Coach), Debbie Fox (Head Development Coach), Jack Hanley (Learn to Row/Novice Coach & Equipment Manager), Rob Glendenning (Masters Coach), Phillip Titterton (Masters Coach), Kirsten Liljeqvist (Masters Coach). It was with a degree of sadness that we farewelled Debbie Fox from SUBC, who has contributed significantly to the club over the past 7 years. We thank you Debbie sincerely and wholeheartedly for her commitment and passion for SUBC, and wish her all the very best in her new role with the Elite Athlete Program at SUSF, commencing in June. We will farewell and thank Debbie appropriately at a time in the near future.

 Thanks to the many people who supported the club in 2018, particularly SUSF Executive Director Rob Smithies, SUSF High Performance Manager Tristan Liles, the HP & EAP Teams and SUSF Staff. The club is incredibly grateful to our generous donors, alumni and parent group.

 2019 has already started with huge success, including once again winning the National Club Championship Pointscore at the National Rowing Championships. We officially launched the SUBC Patrons Program at the home of Paul and Ros Espie who we thank for their hospitality and generosity, the Patrons Program is a fundraising initiative to raise much needed funds for equipment to support our growing programs. Jack Hanley has led the commencement of the University LTR and School Winter Rowing Program, both of which are off to a very exciting start. We have once again had record numbers of athletes and coaches selected onto National Teams, and we’re planning some exciting club tours over the winter to New Zealand, USA, and China. I look forward to reporting to you the successes of 2019 in 12 months’ time.

  Sarah Cook SUBC President



SUBC Executive Committee Meeting

MINUTES Tuesday April 30 Teleconference, 6:30-8.00 pm 

Attendees: Sarah Cook, Will Raven, Chris Noel, Marcus Britt, Dyone Bettega, Jaime Ford, Chris Holliday.

Apologies: Don McLachlan, John Boultbee.

1.     Treasurers Report (JB)

-      Financial Report - distributed to Exec Comm

-      Chris Noel continuing to recover entry fees

2.     Presidents Report (SC)

-       Back-to-back National Club Pointscore Champions, well done to all athletes and coaches

-       Better coordination of NTC athletes into full club crews for 2020 Nationals.

-       Congratulations to all SUBC members of the NSW State Team on extraordinary performances to win the Australia Cup, and for NSW to win all four eight events.

-       Congratulations to James Talbot (Para), Lizzi Chapman (coach), Dyone Bettega (U23), Tara Rigney (U23), Alfie Young (coach), Marcus Britt (U23), Will O’Shannessy (U23), Sophie Houston (U19 2x), Talia Barnett-Hepples (U21) on their selections last week to various National Teams.

-       Very successful Patrons Program launch, thanks to the Events & Comms Sub-Comm for organising.

-       Welcome to Serena Cox (PT Women’s Asst. Coach) and Kit Cunningham-Reid (PT Men’s Asst. Coach) who started this week.

-       Farewell and thank you to Debbie Fox, who officially finishes with SUBC today, for her contribution and hard work over many years. We look forward to farewelling Debbie and thanking her appropriately soon. Congratulations to Debbie on her appointment with the SUSF EAP.

-       Next Tuesday May 7th is the Special General Meeting to vote on the proposed changes to SUSF. Following this, Chris N and Jaime will represent the club at the Special General Committee Meeting.

-       Well done to Jack H on Winter Program launch, sounded like a great success.

3.     Coaches Report (CH)

-       Great turnaround from States to Nationals to win the Pointscore

-       Quiet at the shed in recent weeks, with non-trialling athletes taking a break

-       A number of Year 12 boys and girls training at the shed consistently since Nationals

4.     Captains Report (MB/DB)

-       Happy with the performances of the SUBC squad at the nationals

-       Solid lead into trials for the squad

-       Need to organise a working bee at the shed to sort out the storage room and shed, prior to AGM this Saturday

5.     Events & Communications Sub-Committee (DB)

a.     Underage Team Fundraiser

-       June 1, 2019

-       Held at the boathouse either later afternoon or evening

-       Will require heaters as will be cool in the evening

-       Need to organise a meeting with the parent group and get started on organising the event

b.     Farewell BBQ for Debbie

-       Need to find a suitable time with Debbie that suits

c.     Website

-       Devlin updating the website

6.     AGM (SC)

-       SUBC, Saturday May 4, 5pm

-       BBQ afterwards

-       Encourage all club members and alumni to attend (wear club blazers)

7.     Ratification of SUBC Honorary Life Members (SC) – moved Chris Noel, seconded Will Raven

-       Iain McDonald

- Former SUBC rower, former SUBC Club President, RNSW BRO (~25yrs)

-       George Reid

- Former SUBC Rower, IV winner, supporter and benefactor of SUBC, assisted with new boathouse.

8.     Update to Constitution (SC)

-       Anne Titterton and SC to meet to go through Constitution thoroughly, aim for Oct SUSF GCM. Will need to hold an SUBC SGM to vote on the proposed changes prior to this.

-       New SUBC Committee composition – President, Male Vice-President, Female Vice-President, Secretary, Treasurer, Men’s Captain, Women’s Captain, Men’s Student Representative, Women’s Student Representative.

9.     Staffing update (CH)

-       Winter coaches commenced this week

-       Men’s (Kit Cunningham-Reid) & Women’s (Serena Cox) Assistant Coaches commenced this week

-       Need an extra pair of hands around the shed with coaching while Don is away – to consider an additional coach.

10.   RNSW Presentation Night attendance (SC)

1.     Sarah attending, encourage as many SUBC members as possible to attend

11.   General Business

-       Can all committee members please ensure they respond to emails within 24hrs

-       Rowers breakfast on a Sunday morning for Winter program, recruit parents to organise, deliver, and clean up

-       Decent coffee machine, and encourage parents to hang-out at the Boathouse while waiting for rowers

 



SUBC EXECUTIVE COMMITTEE MEETING 29th Jan 2019

Meeting held at Thyne Reid Boathouse 9.00 am 

Minutes

 

Present: Sarah Cook, John Boultbee, Will Raven (phone), Chris Noel, Marcus Britt, Dyone Bettega, Jaime Ford

Coaches: Don McLachlan, Chris Holliday

1.       Scholarship Recommendations 2019 – reviewed confidentially without athlete members.

-          Committee had some issues with SUSF Scholarship policies.

-          Policies on review – athletes should be supported for full year

-          CN to present policy issues

-          Also, express concern that amounts not increased and funds dropped by one scholar are not available to assist the program elsewhere.

-          JB – Club needs to support athletes who SUSF does not support where support is warranted.

-          Meeting at SUSF this Friday 2.30 pm with RS

-          Coaches will give Band Listing for athletes

-          Spring Scholarship has not resulted in growth of funds – Res: ask for funds back in acc.

 

2.       Actions Arising from Previous Meetings:

-          SC to set date for Constitution change workshop

-          CN Five people ordered blazers – CN to send them details to pay and get measurements this week.

-          Need to review ticket prices for Annual Dinner.

-          Ergs at shed 20: 10 from SUSF and 10 from SUBC – should replace in 2020 end of start 2021. Ask SUSF to commit to support as per initial purchase. Don will add to program.

 

3.       Budget:

-CN to send JB details of 2018 state and nationals entry fees charged.

-JB reviewed 2019 Budget with Committee line by line

-Committee adopted budget as recommended – JB stated that this would be subject to some change depending on the final December month figures for 2018.

 

4.       SUSF Sports Awards 2019

SC – Mentioned categories and agreed SC would do most nominations for SUBC. CN to do nomination for “Premier Club Administrator of the Year”.

 

5.       Gardens at Shed

DM reported these are now overgrown – covering pathways and full of weeds and impinging on carpark.

-CN to arrange clearance and speak with Lane Cove Council.

-DM requested if sign can be moved to facilitate boat movement. CN to ask CIS and SUSF.

 

6.       SUSF Club Compliance

-SC reported Club Admin night on 25th Feb at 6.00 pm

                - Chris Holliday and Jaime Ford to attend

 

7.       Orientation Week 20-22nd Feb

SUSF has allocated Boat Club a stall in a good position.

Jack Hanley to arrange rosters and signs

8.       Compliance Deadlines

-SC Club Fee list due 13th Feb

-CN advised all set up and sent to SUDF

-CN to advise all Club Members – ideally by 13th Feb – payment end March

9.       Scholarship Meetings:

-CH advised meetings next week with SUSF

-CN or JB to attend meeting with CH at SUSF

                - SC Annual Reports due at SUSF 15th Feb

                - SC Club Budget due at SUSF 15th Feb

                - SC Club membership List 2018? due at SUSF 29th March

 

10.   Fundraising Sub Committee – Patrons Programs

-Launch date 6th April

-CN to send Save the Date for 6th April by 5th Feb

- Talked ideas for FR Sub Committee – SC to arrange

-CN send list of possible people

- To arrange invite for 6th April

11.   Taree Camp Review

-DM presented notes to the Committee – summary – Don prefers Penrith.

- See separate notes from DM. Don prefers working at Penrith .

-Taree camp well run and parents incredibly helpful with food /catering.

- All accounts received except for fencing – all athletes paid Ok except two who are on a payment plan and are being followed up by CN.

 

12.   Website Workshop

-          Suggested for 23rd Feb 12 noon – has not been arranged yet

-          To add 2019 Social Calendar from Dyone

-          Overseas reps fundraiser 1st June – Annual Dinner

 

13.   China Trips for 2019

-          We have invitation to Chengdu- Xian Regatta from Mr. Li – SC

-          This will be August for M8+ and W4x

-          We still don’t have firm invites for other events

-          WR to follow up where we will be invited

-          Jack Hanley advised we are likely to have another invitation to DGIST regatta in Korea.

-          There has been discussion about having China provinces come to Australia for regatta – SC says best time is pre-Christmas. Provinces need invitations.

-          SC visited China in December to see Mr. Li and also visited Guangzhou and met VP of China Rowing Association.





SUBC EXECUTIVE COMMITTEE MEETING 27th November 2018

Meeting held by Teleconference

6.00 pm 

Minutes

Present: Sarah Cook, Will Raven, Chris Noel, Dyone Bettega, Jaime Ford

Coaches:  Chris Holliday

 

Absent: John Boultbee (sent budget) Marcus Britt, Don McLachlan

 

1.     Minutes of August Meeting taken as read. Passed

 

2.       Actions arising from August Meeting

 Culture Workshop arranged for 12 noon 8th Dec

 Xmas Party – Dyone and Jaime have in hand for 4 pm 15th Dec

 Allotment request lodged with SUSF at meeting 21st October

 Pathway Day at SUBC 16th December – advertised on RNSW website

 Club Blazers – need measurement chart – Will Raven

 

3.       2018 Budget

 JB reported if we get additional funds requested we will have a modest deficit in 2019. We will end 2018 with a small surplus.

 SC pointed out we have reached 2020 projected levels under strategic plan.

 SUBC to advise SUSF cost of rowing annually.

 

4.       Boat Plan – Purchases for 2018

Chris H to put in strategic plan with dollar amounts asap

Please forward to Chris Noel

 Chris Noel – to arrange alumni meetings at boathouse in Jan- Mar 2019 to raise funds for new boats.

 

5.       Constitutional Change Proposed

Suggested adding 1 x extra VP and 1 x Alumni Rep (SU Graduate)

Constitution needs to be rewritten and submitted to AGM.

Idea supported by all Exec Committee at meeting.

 The Committee resolved to hold a weekend workshop in Feb – date to be decided) to work on the constitutional changes required for this resolution

 This meeting will also update and review the Strategic Plan.

 

6.       Harbour Survey Completed – Chris Noel reported main issues raised in the survey.

 7.       Fish Market Redevelopment Proposal

 CN reported on meeting

Wharves at south end very close to Glebe RC and SUBC Glebe Boatshed – within 50 metres.

Glebe Rowing Club have written to local MP Jamie Parker

GRC arranging meeting this coming Friday morning – CN/ Kerrie to attend.

Suggested strategy to try and get Urban Growth to drop the two piers on the south end and ask them to berth trawlers parallel to main market – running north/south.

 Kerrie Bigsworth has pointed out that new proposal of Fish Market will take 100 meters off the Bay rowing training area.

 We need to ensure objections are lodged to DA.

 8.       Shimane Proposal

 Sarah Cook has written back to Shimane – awaiting reply.

 9.       Tristan Liles – meeting is being with coaches and CN re storing club records on SUSF F: Drive.

Trying for 5th Dec is this suits Chris H.- now possibly 12th Dec

 10.   Head of Yarra 2018

 Chris H to do report for committee

This year rudder system solved issues

2 x 2nd   Schoolgirl Eight (from 12) and Open Men Eight – from 3rd.

Coaches to review benefits?   Maybe only send crews with strong chances or will get benefit.

This event is a big disruption to training program.

 11.   Annual Dinner – next Sat 1st Dec

 -          Slide Show and videos – Leon / Dyone arranging + Devlin Walsh

-          CN sent photos to Devlin for slideshow

-          Marcus has arranged trophies
-          Marcus and Dyone to round up 2017 Perpetual Trophies

-          CN – see CH and pick up major trophies for Dinner

 

12.   Website Workshop – SC wants to arrange for end Jan 2018

-include Kerrie Bigsworth

-CN suggested and endorsed – see if we can get a website manager

- CN suggested one SUBC member act as site editor

- Dyone, Chris, Kerrie others to attend

 

13.   Boat Equipment List

-          To be updated and sent to SUSF (Aleksandra) each time new equipment added / sold/ moved

-          Current list needs to be completed

-          SC asked Chris H to add equipment list into strategic plan

-          CN asked about maintenance of ergs at shed – how is this planned?

-          Sykes suggest own maintenance

-          We should set up regular maintenance

                                                                                          Meeting closed at 7.15 pm











SUBC EXECUTIVE COMMITTEE MEETING 23rd October 2018

Meeting held by Teleconference

6.00 pm 

Minutes

 Present: Sarah Cook, Will Raven, Chris Noel, Marcus Britt, Dyone Bettega, Jaime Ford

Coaches: Don McLachlan, Chris Holliday Absent: John Boultbee

 

1.       Minutes of August Meeting taken as read. Passed

 2.    Actions arising from August Meeting

 a) Follow up on Honours for SUBC members: CN has one matter in hand.  CN

b) Culture Workshop – Sarah Cook to talk with Sally Kehoe and set date for this asap. Probably early December.  SC

c) Boat Plan – checking on update – CH says yes has been done – to be sent to Sec for circulation to rest of Committee.

 3.       Events Sub Committee.

Dyone reported on this committee.

Committee recommends the following dates:

2nd Feb for next Christening day.

2019 Under Age Fundraiser – set for Sat 1st June (alternate Friday 29th May)

2018 Xmas Party tentatively set for Saturday evening 15th December (straight after national TT) or on the following day Sunday 16th Dec,

 4.       Budget and Allotment Submission 2019

The Treasurer (JB) has produced a draft budget for 2019 which was circulated to the committee.

Features of this budget:

a)       Increase requested in allotment to cover all coaching fees – increase requested 18%

b)      Proposed increase in capital contribution to $60K on a dollar matching basis to funds raised by the Boat Club.

c)       Increase in fee revenue for 2019 of approx. 10%

d)      Reduction in Boat sales in order to keep boats for masters at Glebe.

e)      Equipment purchases of $198 K requiring minimum of $60K – but ideally higher ($120K) contribution from fundraising.

JB and CH will put in Allotment Submission to SUSF by 26th October.

 

5.       Shimane Proposal

The Club received a proposal from Shimane Rowing Assoc of Japan to bring university rowers to Sydney for a Summer Camp 7-10 days.

Discussion about how to manage and charge for this – was a suggestion to do at the boatshed during Jan Camp. One issue might be boats available left behind.

Sarah Cook to go back with proposal similar to what we discussed last year with Mr Li.

 

6.       SUBC Coach Development:

SC reported club has sent Chris Holliday, jack Hanley and Debbie Fox to 2018 Rowing Australia Coaches’ Conference in Melbourne 19-21 October.

 Coaches are also to have visits arranged to NTCs

 

7.       State Team Coaching Nominations.

The decisions of the state selectors were noted. Concern expressed by SC and CN regarding the lack of use of AY as a lead coach considering his acknowledgement as Pathway Coach of the Year by RA in 2018.

CN also reported on the club consensus required to make the state team work. The selectors don’t seem to have taken this into account and concern expressed that the Competition Commission is not doing its job in oversight and consultation with selectors.

 8.       Membership Pricing 2019 (Chris N)

Continued at next meeting.

 

9.       Pathway Days at SUBC (Don)

SUBC has put up their hands up to host. Awaiting confirmation of dates from A.B.

 10.   Australian Boat Race Review (Chris N)

 Report presented at December meeting. Thank you to Chris Noel for his fantastic work once again, feedback that it was the best race ever. However, ferry was too far back, and parents/spectators wouldn’t go on it again.

Sydney Uni Events has arranged a survey of attendees. The ferry provided by Captain Cook was too slow with number of people on board and captain was uncooperative. In 2020 if ferry offered it will have to be a new class Sydney harbour Ferry as in 2012 and 2014.

Survey results available soon for November meeting

Tobi Wehr Candler is taking over on water arrangements for 2020 race. Chris Noel has indicated he is happy to work on alumni side of things.

 

 11.   AUCs Review (Chris H)

Report sent to committee. Pays to send a big team and enter all events in terms of point score. Need to use EAP scholarships to target athletes for all Uni Games boats (i.e. LM4).

Report has recommendations for 2019

 

12.   Boat Club blazers (Sarah)

Drive the blazer on website & social media. Encourage rowers who won’t be eligible for blues to purchase the SUBC Blazer (i.e. Non-USyd or non-studying rowers).

Potential for a special pocket for Australian reps??

 

13.   General Business

SUBC gifts to alumni donors.

Selling kit to alumni (i.e. Pat Wilson has requested) – can we put on website a purchase portal??

 

All crews to wear SUBC kit at HoY.  





SUBC EXECUTIVE COMMITTEE MEETING 14th August l 2018

March Meeting held at Thyne Reid Boathouse     6.30 pm

MINUTES

Present: Sarah Cook, Will Raven, John Boultbee, Chris Noel, Marcus Britt, Dyone Bettega, Jaime Ford

Coaches: Don McLachlan, Chris Holliday

 

1.       Minutes of June Meeting taken as read. Passed

2.       Formal welcome and introduction of Chris Holliday new Men’s Development Coach and Program Manager.

 3.       Fundraiser Report from 2018 SUBC 4 nations fundraiser held 15th June

Chris Noel reported a successful night.       Summary

·         $45,000 raised including about $15K in donations

·         All local athletes in national underage teams received enough from fundraiser along with local grants from Federal Bromley, NSW Bromley, NSWIS, Sydney Uni Sport and some college (St Andrews) to meet all their seat fees.

·         Allocation done on basis to make up to seat fee taking into account other grants

          Assistance of $5K each also for Fiona Ewing and Carina Simpson to go to Women’s Henley, Hollandbeker and Henley.

·         Modest assistance to Jack Hanley for Korea trip

·         Modest assistance to overseas member Rafaela Stalph form FR.

·         About 145 tickets sold –

·         CN advised special thanks to some parents who assisted with actual event especially Susana Vuletich, Susie Balcomb and                Hanja Bicknell.

·         Thanks to Will Raven who assisted – also to Debbie Fox for picking up supplies and to the athletes who swerved food and helped set up.

·         Special thanks to parents who donated major auction items including: Andrea Keen, Jane and Jim O’Brien, Annie and Peter Judge, Hanja Bicknell, Andrea Parsons, Phillip and Uli Chambers.

·         Thanks to our donors to the campaign – especially Charles Moore, Rob Britt and Roger Massy Green.

4.       Honours for SUBC Members

Sarah Cook spoke about need to be proactive in promoting honours for SUBC members who have made major contributions to sport or other community areas.

5.       Overseas Tours 2018

U23 – congratulations to Don McLachlan expressed for his coaching appointment and for selection of U23 men’s pair to national team. Congratulations to Alfie Young also coaching on team.

Report to come from Carina on her and Fiona’s trip to Henley/ Holland Beker. Thanks to Alan Bennett for assisting in this tour.

University Trans Tasman:

Thanks to Debbie Fox who did a great job arranging the format and organization of visiting team’s accommodation and regatta format.

SUBC men won overall, SUBC women just behind NZ with one major race each but margins overall favouring NZ women.

Thanks to St Joseph’s for the loan of boats to assist in running this regatta.

 

Uni Trans Tasman - Format of scoring and overall results below:  SUBC 42 points   NZ Universities 38 points

- SUBC SB M8+ did not compete in the 1000m/500m races

Point score system

6000m and 2000m

1st 10 points

2nd 6 points

3rd 4 points

4th 2 points

1000m

1st 5 points

2nd 3 points

3rd 2 points

4th 1 point

500m

No points

M8+

1. SUBC 10+10+3 = 23

2. NZ 6+6+5 = 17

3. UQBC 4+4+2=10

4. SUBC SB 2+2 = 4

W8+

1. NZ 6+10+5 = 21

2. SUBC 10+6+3 = 19

3. SUBC SG 4+4+2=8

Overall Trans Tasman only between NZ and SUBC university crews 1. SUBC 23+19 = 42 2. NZ 17+21= 38

 

6.       SUBC School Winter Program:

Thanks to the coaches who made the program run so smoothly this year especially:

Lachlan Allen, Debbie Fox and Jack Hanley and other coaches.

Lachlan provided the following feedback:

  • Numbers were fantastic this year.

  • Consistently boated eight and fours throughout the duration.

  • Focus on attracting coxes, this is an area for development net year.

  • Conflict of dates and availability of rowers for SUBC regatta as this is school holidays, 2/3 of squad unavailable.

  • Require at least 3 - 4 coaches to effectively look after full squad when on water.

  • More boat lights required for shed.

Committee after discussion and Lachlan’s recommendations:

a)       For 2019 program – better targeting in men’s program and more schools

b)      Advertise earlier

7.       Boat Equipment Plan:

·         Committee acknowledged that needs have changed and Boat Plan needs updating

·         DM reported our eights are also getting heavy use

·         Need new list of boats to order and reduced list for sales

·         Demands at the club are growing

·         DM mentioned also need for more singles and pairs

·         URGENT: Chris Holliday and Don McLachlan to redo Boat Plan within 7-14 days for review by Committee.

8.       Treasurer Report:

John tabled Financial report showing club operating on budget.

Revenue on target

Collection of membership funds progressing well and should finish year considerably above budget.

Entry fee amounts need to be checked by CN and JB.

 

9.       Head Coach Report

·         Extremely busy winter with U23, U21 coaching commitments plus School Winter program plus Uni Trans Tasman and 3 x China Trips

·         Thanks to Will Raven for organisation around China trips.

Alumni crew to Shangyu Universities Regatta - crew won this event

Novice and Surfboat Crew to Nanchang and Yangzhou – crew finished second

SUBC main men’s development eight and women’s quad went to the 9th Chengdu International Universities Regatta run by Mr Li and won the eights and came second in the women’s quad.

Reports on all these trips were compiled by Will Raven and are on the SUBC website.

·         Next overseas trip is a men’s and women’s coxed four team of our novice group led by Jack Hanley heading to Korea for the DGIST Rowing Festival on 19th August.

·         Upcoming is the new Division 1 Nationals (University Championships) at end Sept. Squad has been selected.

·         Australian Boat Race will be held in Sydney Sunday 14th Oct. Initial squads to be announced 24-26th August.

10.   Events and Communications Sub – Committee

·         SC mentioned need to revamp committee and appoint new members

·         Dyone and Marcus advise new committee will be:

Dyone Bettega, Marcus Britt, Morgan Brooking, Lauren Fornasaro, Jaime Ford, Devlin Walsh, Will Raven, Chris Noel.

·         Events coming up-

Christening Day to be advised

Annual Dinner 1st December

Boat Race Parent and Alumni Dinner Sat night 13th October

Australian Boat Race 14th October

         Events Committee to work on 2019 Calendar

·         RNSW Awards Dinner will be 18th May OR 1st June 2019

 

11.   President:

   Advised we received a thank you letter from Rowing Australia thanking SUBC for loan of equipment supporting national team trials.

·         Memberships – running above budget for 2018 and should exceed budget by $20K. Chris Holliday to be primarily responsible for these in 2019.

·         Members who do not pay within time given cannot row or use other facilities.

·         International student memberships”

-          Must have immediate SUSF membership

-          2 weeks – 3 session probation

-          Must pay SUBC immediately after at 60% of annual fee for one semester.

 

12.   Squads for 2018-2019 Season

·         CH – U21 and Youth Men

·         DM – U23 and Senior

·         AY – U21, Youth Women and some Senior Women

·         DF – Development and Talent ID

·         Jack Hanley – LTR / SB group – existing and new intake

 

13.   SUBC Culture

-          President outlined plans for a culture workshop.

-          Committee discussed possible lead facilitator and settled on preferences and left for SC and senior coaches to set times and dates.

 

14.   Will Raven:  Committee noted that Will has been appointed Head Coach at Banks Rowing Club in Melbourne and starts on 22nd August. Will should continue his role in the club as VP and will work as best he can remotely.

The SUBC Committee wished Will all the best in his new role.

 

Meeting Closed at 8.30 pm

 

 


 SUBC AGM & General Meeting

Minutes

Tuesday 9th May 2018

 

 

Below are the minutes of the SUBC Annual General Meeting, held on Tuesday 9th May 2018 at 6.30pm at the Thyne Reid Boatshed.

 

______________________________________________________________________________

 

AGENDA

 

Meeting commenced at 6.39pm

 

1.                   Welcome by  President

2.                   Attendance

 

2.1               Present – Sarah Cook, Chris Noel, Leon Chambers, Wallis Russell, Rachel Balcomb, Devlin Walsh, Lizzie Treloar, Clara Chambers, Debbie Fox, Dyone Bettega, Emma Jajalaty, Mike Wiseman, James Flynn ( SUSF President), Will Raven, Marcus Britt, Don McLachlan, Nathan Young, Morgan Brooking, Jordan Duff, Jake Bicknell, Jack Hanley, Sam Nicholas, Charlie Nicholas, Sarah Parsons, Carina Simpson, David Bartholot, Talia Barnet, Lachlan Champley, Jaime Ford, Holly Lawrence, Jack O’Brien , Lauren Fornasaro, Andrew Judge, Jack Rath, Tom Flower, Olivia Dent, Matt Murray, Kieran Riach,

2.2               Apologies:

Olina Parish, John Boultbee, Jo Pollett, Cam Girdlestone

 

3.                   Minutes from previous AGM

3.1               Discussion – Nil

3.2               Matters arising – Nil

3.3               Adoption by members – Moved Brooking. Seconded Bicknell. Carried.

 

 

4.                   Special Presentation

4.1               The President moved that the nominees of the Executive Committee be conferred Honorary Life Membership for service to the Boat Club.

Mike Wiseman, Kerrie Bigsworth, Phil Titterton, Anne Titterton, Jo Pollett.

 Chris Noel spoke to the contribution of Mike Wiseman who was present – his role as a competitor at the highest level, his key role in getting the boathouse completed according to the requirements of the club and his support of the club as a donor.

 Moved: Marcus Britt, Seconded Dyone Bettega – that Honorary Life Membership be conferred on these nominees and their names be added to the Life Members Board.

Meeting carried.

 

5.                   Reports

5.1               President’s Report – The President reported on the competitive season just completed.

 

 5.2               Treasurer’s  Report - The Treasurer was overseas - his report bwill be presented at the next Executive Committee Meeting.

6.                   Election of Office Bearers

 

6.1               The following Office Bearers were elected unopposed.

President: Sarah Cook

                Vice President: William Raven

                Secretary: Chris Noel

                Treasurer: John Boultbee

                Male Captain: Marcus Britt

                Female Captain: Dyone Bettega

                The Student Representative Position was contested and the election was won by:

                                Jaime Ford : Student Representative

 

 

 

                The newly elected Executive Committee was congratulated.

               

                Moved Wallis Russell, Seconded. Devlin Walsh Carried.

 

7.                   General Business

James Flynn – President SUSF complimented the Boat Club on its success in the past season including winning the Club Point Score at both the NSW and Australian Rowing Championships.

James recognized the hard work of the Boat Club Committee and all the competitive rowers in enabling the achievements of the club in 2017-18.

 

James congratulated Sarah Cook on her election  to the role of Vice President of Sydney University Sport and Fitness and recognized the contribution of Boat Club members to SUSF ( and SUWSA and SU in the past. Previous Boat Club members of SUSF Management and other committees include, Chris Noel, Mark Hoffman, Peter Stokes, Jane Spring, Anne Titterton, Yasmin Léstrange, Anika Lalic, Will Raven and many others.

Debbie Fox thanked the Executive Committee for their work over the past year.

 

 

Meeting Closed 7.17pm

NOTICE OF 2018 SYDNEY UNIVERSITY BOAT CLUB ANNUAL GENERAL MEETING

 All Sydney based Competitive Members to attend.

 Nominations for Executive positions close this Friday 4th May at 5 pm with Secretary – email: boat@tnw.com.au

SUBC AGM & General Meeting

Notice is hereby given that a meeting of the SUBC Annual General Meeting will be held on Wednesday 9th May commencing at 6:30pm at the Thyne Reid Boathouse.

 

AGENDA

1.                   Welcome by President

2.                   Attendance

 2.1               Present

2.2               Apologies

3.                   Minutes from 2017 AGM

3.1               Discussion

3.2               Matters arising

3.3               Adoption by members

 4.                   Honorary Life Members

5.                   Reports

5.1               President’s Report

5.2               Treasurer’s Report

5.            Election of Office Bearers

5.1          Election of SUBC Executive Committee

5.2          Announcing of new Office Bearers

 6.            General Business

 

 

 

MINUTES OFSUBC EXECUTIVE COMMITTEE MEETING 6th April 2018

March Meeting held by Teleconference      12 noon 6th April

Present: Sarah Cook, Chris Noel, Marcus Britt, Dyone Bettega, Wallis Russell, Dustyn Butler

 

1.       Actions arising from Feb Meeting              None

 

2. Blues Standard ; Circulated amended Accepted by SUBC Committee

 

3.       Overseas Trips confirmed and planned – IURR/DGIST/HR    Email update after coaches meeting 7/4/18

 

4.       Proposed AGM Date    Wed 9th at USyd (after weights) at 6pm.; Venue: TBA

 

5.       Possible SUBC Life members:            SUBC Committee to discuss further and announce at SUBC AGM.

 

6.       Director Report – Dustyn Butler – Nationals are done (won pointscore), recruitment drive over winter, winter programs commencing soon.

Congratulations to coaches on the fantastic results at the nationals

Congratulations to Dustyn on his new role at SUSF, and thank you for all the hard work over the last 2yrs at SUBC

·Coach & committee “thank-you” BBQ on Apr 22

 

7.       Secretary – Entry Fees / SUSF membership / Club Fees 2018

All entry fees, club fees, and membership fees now due

·Nationals fees are $55 per seat, and even for cancelled races seat fee is not reimbursed

· Finalising club fees for EAP scholars with SUSF (currently EAP money only released after S1 results)

 

8.       President’s Report

 Feedback from Christening:

- Name Tags - needed at all events

- Cold Drinks - buy in adance and get cold

- PA system

- Events/Communications Sub-Committee

 

*SUBC to buy 2 microphones for club functions (Events & Comms Sub-committee)

**SUBC Events & Comms Sub-Committee to meet ASAP & discuss remaining SUBC annual events inc. fundraiser, annual dinner, November christening.

 

SUSF Club Administration Night:

 Uni Games no longer exists. Now a university championship for all sports, it's now focussed on performance, no social element. 

·         50% off from Mizuno

·         SUSF Website: all important documents including contract request forms, policies etc

·         SUSF AGM: Require 2 representatives (Sarah not available), Monday 15 May, 6pm (Will Raven, Dyone Bettega)

·         Four types of contracts: honorary or max term for coaches, all must have a WWC check. 

·         Injury in the course of training or racing from SUBC is covered by SUSF insurer (AIG), must report to SUSF

·         Blues Dinner, Friday Nov 30, MacLaurin Hall

·         Send content, images and videos to SUSF for the weekly E-news (deadline in Monday PM)

·         Send stories & content to SUSF for Roar (both about athletes and club milestones)

·         When writing content for website, send the link to SUSF as well (marketing@sport.usyd.edu.au)

·         Ensure use of SUSF logo is approved by Laura Hanlon ie. for uniforms, website etc. 

·         Social media: be mindful about how we represent SUBC and SUSF on our social media channels. Understand your obligations prior to posting, as you're representing SUBC and SUSF, not yourself. You can still breach the policy, even on your personal page if you post about SUBC,  SUSF or Stakeholders. Writing disparaging comments on line, if it can be determined your link to SUBC or SUSF, then you are breaching the policy. No photos of underage rowers online. Cannot use SUSF logo without approval.

·         Online Training Module: available to club members (SUSF to send around soon)

Next Meeting: SUBC AGM, May 9, 6PM (Venue TBA)

MINUTES SUBC EXECUTIVE COMMITTEE MEETING 22nd February 2018

6.30 pm Thyne Reid Boat House     Burns Bay

Agenda

Present:  Sarah Cook, Will Raven, Chris Noel, John Boultbee, Dyone Bettega, Marcus Britt. Wallis Russel:   Dustyn Butler, Kerrie Bigsworth

1.       Glebe Boatshed

KB reports on Bays Precinct plan – moving party boats to eastern point of Blackwattle Bay in place of dragon boats

Will create possibly more congestion on that point

Meeting next Monday – Urban Growth

There has been sewerage issue at Glebe boatshed – emergency plumbers repaired – pipes in street crushed by new work.

Glebe User Group – JP/PT and Rob Glendenning and MLC and Canoe Club meeting fortnightly

Canoe Club commercial issue now resolved

Masters – have new WHS process involving all

Assets at Glebe – List:  Also new speedboat required

Another pair / double at Glebe needed – Dustyn is checking what we have. BW might be too small. May need to buy a boat – need for 65-75 kg

Masters Numbers: 10 + Cox Competitive / 10 + cox Social

2.       Christening Day Discussed

-all invitations now sent

-Run sheet done – to be checked by CN

-Check list of speakers

-Car spots to allocate – check on Carisbrook

-2 marshalls required for carpark

- serving sausages / beer/ champagne

 

3.       China Camps Enquiry – Mr Lin

-Committee decide to endorse proposal for groups of 20 students for 1 month – 2 sessions per day – 5 days per week:  Four hours each morning:

-Committee discussed a commercial amount to request per camp.

-President to discuss with Mr Qinlin Li through Fanqi Cui.

4.       O-Week Stall

All arrangements done by Jack Hanley and rosters completed.

5.       Annual Dinner

-          Due to Rowing Australia changing date of Rower of Year Dinner we have had to move the Boat Club Annual Dinner to Sat 1st December.

-          Will Raven to check old Grandstand availability

6.       President Report

No report

7.       Treasurer Report

Treasurer tabled revised 2018 Budget

8.       Director of Rowing:

-DOR reported on success at NSW Rowing Champs – SUBC winning point score / winning men’s and women’s elite  eights and U21 men’s eight and quite a swag of gold medals.

- Committee sent it congratulations to all coaches and athletes.

9.       Captains’ Report

-Dyone Bettega

                Pathway day a success – thanks to all who helped and arranged

                Thanks Marcus for lots of BBQ ing

States – happy with successes

Need more zooties and caps

10.   Secretary

-          Coaches to provide list of athlete for Memberships asap. Secretary to follow up.

-          All camp payments completed except one – paying off. But 2 people used wrong account number and have not responded. Sec following up.

-          Honour Boards underway – Version 7 now complete and Leesa is working on these

-          Sec has ordered more zoot suits but having issues with getting delivery confirmed.

11.   Boatshed Rectification

-          Chris Burns has asked for access – we offered 19-25 March

-          CN to follow up

                                   NEXT MEETING 28th MARCH – THYNE REID BOATSHED

 

MINUTES SUBC EXECUTIVE COMMITTEE MEETING 24th January 2018

6.30 pm Thyne Reid Boat House Burns Bay             Agenda

Present:  Sarah Cook, Will Raven, Chris Noel, John Boultbee, Dyone Bettega, Marcus Britt. Wallis Russell

Apologies:   Dustyn Butler

1. Matters Arising Nov Meeting:  

Annual Dinner date for 2018 to be set sat 3rd Nov 2018

Will to book Old Grandstand

Sports Awards

Christening Date underway for 10th March

Boat Race – attempting to confirm 21st Oct - Sunday

2. Masters Matters/Glebe Boatshed:

-  Issue with fuel storage for MLC. Masters to move unused fuel containers to Linley Point.

-  Issue with MLC Agreement – Ed Smith waiting on him???  SC will follow up.

3.  Pathways Day Sunday 28th January:

- CN to have Winter Flyer ready for Pathways Day: Boys 6.45 and Girls 7.40

- 50 Flyers get to Dustyn

- Boats ready / Hanja and team to assist with breakfast.

4. Christening Day Saturday 10th March 2018

- Address List to Laura Hanlon

- CN Meet with Tom Sacre to arrange RW Guests and who will speak.

- Put on Facebook -

- Boats should be cleaned and polished day prior.

- SC  RA and Rowing NSW Board and senior staff list to SUSF for inviting.

- Social Committee to meet- WR arrange

5. Jack Hanley – new PT Coach

-  Learn to Row/ Novice Dev/ Social Program

- CN to put HP in touch with Jack re use of wheels and sourcing.

-Don, Dustyn and Jack to put together LTR / Novice approach for Feb onwards

6. O-Week Arrangements

- Confirm dates for stalls

-Book space

- Flyer – Debbie - Don

7. Director of Rowing Report:

- Boatshed Repair Issues – Defects due to report 25 Jan

- Report to be sent to CIS/ Adco/SUSF

8. Captains Report:

Women: Dyone reported on results from China December trip 2nd Women’s Quad / 4th M8+

Athletes just completed 2km Erg test and most did PB’s

Men: Marcus: most athletes back from camp fit and training well. Warwick Rowers used boatshed for shoot in December and will donate $1,000 to us.

Marcus arranging breakfast roster for Pathway Day 28th Jan.

9. President Report:

-  To initiate coaches review of responsibilities and structures at SUBC.

- Special HP Committee Meeting set for 6th Feb to discuss this review

- Recruitment – Dustyn and Don to visit schools including possible visit to Melbourne in March to see: Geelong Grammar, Geelong College, Melbourne Grammar, Scotch?

Dustyn is visiting Riverview and Joeys in next 1-2 weeks

- Need to do Inventory of boats and spares.

10. Treasurer:

-- Financial report tabled to end November

-2017 surplus projected at $60K will be used for boat purchases in 2018

- Jane Spring Scholarship Fund established now at $30,000 capital

- Foundation needs work in 2018 to get income flowing for new boats.

-Treasurer tabled draft budget for 2018

11. Camp Feedback:

- Accommodation through Astina – all good and all in one place – good air conditioning

- Thanks to parents : Rob Britt ( catering arrangements) and Hanja Bicknell, Carl Runde, Sue Brooking, Suzi Ford and Moira Bettega for assistance with some breakfast during camp.

- Warm weather restricted a bit to two sessions per day – feeling was another location might be worth looking at again. Committee decided to make enquiries in Taree and look at pros and cons of Taree or Penrith for 2019 Camp.

- Miscommunication resulted in somewhat chaotic boat loading – builders present – were advised would be there but not followed up. Trailer plans not adequate.

- Need to repair 3rd trailer

- Camp result good – athletes doing PB’s on erg.

11. General Business

- decided to add medal notation to new Honour Boards

The meeting closed at 8.00 pm

MINUTES OF THE SUBC EXECUTIVE COMMITTEE MEETING 13th December 2017

1.    Actions arising from Nov Meeting
-    Weekly Coaches meetings: Phil Titterton attended yesterday
-    Reinstating extended monthly coaches meeting
-    Boat naming: all people having boats named after them have been contacted and invited to open day. 
-    Jack Hanley has now commenced

2.    Masters Matters / Glebe Boatshed  
Gillian O’Malley to be added to Events/Communication sub-committee. Kerrie Bigsworth to learn to add content to SUBC website. 

3.    Implementation Plans for SUBC Strategic Plan

Alumni Days 2018 – March 10 (Row 10:30am-12:00pm, Christening 1-3:00pm)
Engagement of Stakeholders
Alumni Engagement – appoint Alumni Committee (Move to January Agenda)

4.    President Report
-    Attended USSF meeting, club going very well and SUSF happy with 2017 for SUBC.
-    Need to turn attention back to finishing fundraising for the boatshed. 
-    MLC moving in this week to Glebe boatshed, did a working bee last weekend. Agreement still to be finalised. Waiting on SUSF to complete agreement and send to SUBC and MLC. 

5.    Treasurer Report
(Treasurer is overseas and will be an apology)
- No report this month.

6.    Director of Rowing Report
Director absent but emailed report on training. Committee accepted.

7.    Captain’s Reports

Women: 
-    Congrats to new Blues (5 of 23 Blues awarded were to rowers)
-    Great for Gen Horton to top the National TT today
-    Training camp off to a good start
-    Good luck to China crew heading overseas tomorrow
-    New recruits integrating well into SUBC squad. 
-    Thank you to Hanja Bicknell for feeding our athletes this week!

Men:
-    Great to have SUBC crews at HOTY
-    Thanks to Annie Judge for feeding/housing SUBC rowers during HOTY
-    Squads going well at camp 

8.    Camps – update on Jan Camp arrangements
-    Off-water camp sessions schedule
-    Rob Britt creating dinner roster with parents
-    Squad lists have been determined
-    All organisation/logistics progressing well
-    About 35% have paid, all need to pay by Friday


9.    Equipment – updates on boats and other equipment
-    Selling old Catamaran trailer to UNSW $200
-    Wheels Hans Madritsch – meet with Dustyn/JH/WR in Jan
-    Boatshed repair issues – CIS Investigated: works need to be done on cement apron, women’s bathroom, & decking
*Keep fire exits clear at all times. 

10.    General Business

Events/Communication Sub-Committee:
-    Email SUSF Major event dates for 2018 (Christening/Alumni Day, Fundraiser, Annual Dinner, Boat Race)
-    Contact for Christening/Alumni Day (March 10) Laura Hanlon re: invites, RSVPs, name tags
-    Organise SUBC/Blues Dinner for night before Boat Race. 
-    Book Old Grandstand for SUBC Annual Dinner

11.    SUBC Fees 2018

As a resolution by email after the meeting the Exec Committee approved the recommended SUBC Fee Structure for 2018
 


 

MINUTES SUBC EXECUTIVE COMMITTEE MEETING 21st Nov 2017

6.30 pm Thyne Reid Boat House   Burns Bay

1. Matters Arising Sept  Meeting:  No actions outstanding

2. Masters Matters/Glebe Boatshed:

-  Would like to see improved communication between the two facilities, and all members.

-  Masters and novices racing Grade together ie. Grade events (Taree).

-  More joint activities ie. Christmas Day row from Linley Point.

-  News articles & history from Masters Women’s program for website.

-  Send copy of the Asset Register & Boat Turnover Plan from the operational plan to Masters women.

-  Committee encouraged Masters members to join Executive Committee & Sub-Committees.

-  Require more boats and speedboats particularly, especially moving forward.

-  Use of JFS Eight for Riverview Gold Cup in 2018, and utilising the Linley Pt boathouse for that event.

-  Formailise communication through coaching network. 8:30am every Tuesday, coaches meeting at Linley boathouse (Phil & Rob to attend once a month).

3.  Implementation of strategic plan:

- Possible alumni row on March 10, prior to christening (~10:30am-12pm).

- Events committee to work with SUSF to create a large formal event for naming of the Linley Point function room, Naming of the rowing scholarship, boat christenings on March 10.

- Function room to be called the “Chris Noel Club Room”, and scholarship TBA.

- Christening of the Rebecca Wilson boat and Rebecca Wilson Shield.

- Naming and christening of several other boats.

- Proposed Timeline: 1-3pm Event

4. Report on Christening and Alumni Day:

- Thank you to Debbie, Will, Marcus, and Dyone for their work.

- Day went very well.

- Good to have food downstairs around the boats on the deck.

- Boats should be cleaned and polished day prior.

- Information to be circulated earlier.

5. Boat Names:

- Rebecca Wilson: W8+ (March 10)

- Rob Britt: W2- (March 10)

- Mark Prater: W2- (March 10)

- Sally Kehoe: W1x

- Sarah Cook: W1x (March 10)

- Renee Kirby: W1x

- Charlotte Walters: W1x

- Sasha Belonogoff (Fillippi): M2-

- Cam Girdlestone (Fillippi): M2-

- Debbie Fox (Fillippi): W2-

- Tobias Lister (Fillippi): M1x

- Stuart McGill (Fillippi): M1x

- Norm Croker (Fillippi): W1x

- Roger Massy-Greene (Fillippi): W1X

*Rob Smithies, Matthew Duly, Jane Noel, Jack Hargreaves, Campbell Watts, Alex Purnell, Gen Horton, Georgie Gotch, Rowena Meredith, Georgia Miansarow for next boats.

6. President’s Report:

- Fantastic boat race: winning Men & Women for the first time, and Men’s College crew winning.

- Train and prepare College crews in future following Rosebowl, to ensure better results at ABR.

- MLC looking to move into SUBC Glebe boathouse in early December, currently working on draft Agreement to be signed this week.

7. Treasurer’s Report:

- Moved money from Foundation to purchase boats.

- Keeping most boats we intended to sell (although recently sold 2).

- Need to sell the apparel, bought $12,111 worth but only sold $6000.

- Club needs to buy the braid for the SUBC blazers.

- Payments for uniform items into Contra account.

- A lot of recent boat purchases.

- Current surplus $54,000.

- Contra account has come down due to funding new Rowing scholarship.

- SUSF has agreed that 50% of rent from MLC will go into the Linley boathouse appeal.

8. Director of Rowing Report:

- Time-trials going well, especially at top end.

- New recruits commencing, some girls and boy.

- Exciting for the future for development and recruitment.

- Organising camps, and asking for people to RSVP for camp.

- All tracking well.

- Jack O’Brien and Leon Chambers being awarded NSWIS scholarships for 2017/18.

9. Captains Report:

Women: Dyone Bettega

- Congratulations to Carina on being invited to NTC selection camp

- Annual Dinner a great success, good feedback.

- Good luck to crews racing at Yarra.

- Congratulations to Fiona Ewing on being invited to the NTC, and to the other girls on being reinvited.

Men:: Marcus Britt

- Thank you to everyone who organised the dinner & christening.

- Congratulations to Alfie for winning RA Pathway Coach of the Year, & Jack Hargreaves on RA Male crew of the year award.

- Congratulations to John Boultbee on his nomination for the World Rowing Distinguished Service to Rowing Award, and Jack Hargreaves on Male Crew of the Year nomination.

10. General:

- Jack Hanley commencing as SUBC LTR/Social Coach.

- Coaches to get around to the school clubs, and touching base with Convenors of Rowing at major rowing schools (male & female) in Sydney.

- Next Meeting: Review Blues Criteria.

- Blues Dinner: December 2 (To advertise via email and on website)

- Next SUBC Executive Committee Meeting: Dec 13.

 

 

 

 

 

SYDNEY UNIVERSITY BOAT CLUB

MINUTES OF THE COMMITTEE MEETING

26th OCTOBER 2017 AT 6.30 AT SUBC BOATHOUSE

 

Present:   Chris Noel, John Boultbee, Will Raven (Chair), Dyone Bettega, Marcus Britt, Dustyn Butler

Apologies:  Sarah Cook, Wallis Russell

1.       Annual Awards Decision: : The Committee resolved that as members of the committee may be considered for Annual Awards the role of choosing the 2017 award winners will be delegated to Dustyn Butler ( Director), Chris Noel, John Boultbee and Sarah Cook.

2.       Strategic Plan Implementation:

a)      Hon Sec to write and asked Tobi WC if there is an operational plan as part of the Strategic Plan.

b)      Initial phase – complete engagement with stakeholders.

3.       SUSF General Committee:   Will Raven attended and reported:

a)      SU finished 3rd at AUG – won 6 pennants – SUBC won 2 of these Comm thought overall SU result was disappointing.

b)      SUSF in process of arranging affiliation/ service agreement with Sydney Uni and university expecting SUSF Strategic Plan from SUSF.

c)       Future role discussed for Bruce Ross

4.       Alumni and Christening Day 18th Nov:

a)      Some discussion to postpone but decided we could not as some people travelling from interstate

b)      Just christen existing boats

c)       Newest boats – christen in New Year maybe before nationals

5.       Canada Development Tour – Can Henley 2017

a)      Committee noted full financial report and tour report provided by coach Debbie Fox

b)      Primary recommendations from Debbie – changes for future tours:

i)                    SUBC needs to make decisions on who to send as early as possible

ii)                   Group of 6 meant no manager required

iii)                 Leasing boats directly from Hudson is an excellent choice ( form this and 2014 tour)

iv)                 Accommodation at St Catherine’s DF suggests we should find better accommodation than Brock University

6.       Vietnam Rowing Team Request

Committee resolved that if we could help Joe Donnelly and Vietnam Rowing team we should.

CN to advise Joe Donnelly and ask him to contact Dustyn – Zita van de Walle may suit?

7.       Treasurer Report

a)      Boatshed amounts still outstanding’

b)      Asked CN to follow through om memberships – nearly all are paid for 2017

c)       Still have Empacher four to sell for $9000

d)      Concern on amount spent on uniforms

i)                    MB raised issue with shirts – to be returned – very poor quality printing

ii)                   MB – polos not selling – resolved to reduce to $40

iii)                 MB/WR to do up to date stock take

iv)                 Need to circulate list to order before Alumni Day

e)      High cost of repairs – we have spent a lot on parts – DB mentioned wheels were a large expense at $10 each and they don’t last long. CN suggested we source our own wheels? To look at.

f)       Contra Ac surplus $28K of which $19K is being transferred to Rowing Scholarship

8.       Director of Rowing Report

a)      AUG Rowing good success – won Men and Women and Overall

b)      BR was a great success with W8+ recording first win

c)       DOR mentioned how important it was now to get on with main season training.

d)      DOR Importance of Dec Camp at Burns Bay 8-22 Dec and Camp at Penrith3-20 Jan

e)      Discussed brining on additional part time coach – candidate mentioned – DOR to discuss and send job outline – deal with Treasurer and President on this.

9.       Women’s Captain DB

a)      Dyone reported events won at AUG

b)      Reported on ABR and  W8+

c)       Reported good training atmosphere in club

d)      Reported new sound system working very well.

10.   Men’s Captain MB

a)      Mentioned AUG and ABR success’

b)      Also noted Jack Hargreaves great success – World Champion in M4- for 2017

Contribution of Alex and Campbell to men’s squad at WC

c)       NTC Camp Nick Purnell, Andrew Judge and Rob Black invited’

d)      Appeal for Dyone Blue underway

11.   Honour Boards

CN circulated black honour boards – no one on committee liked – want to go traditional rose with gold print.

12.   Masters

          JB attended Open Day at Glebe – resolved to as Master’s reps to start of next Committee Meeting

13.   Glebe Boatshed

Meeting heard that MLC arrangements were progressing with possible move date of early January.

14.   Rowing Australia – Rower of Year Dinner

JB reported we will have 2 tables at this event on 28th Oct

Meeting closed at 8.15 pm as many of women’s squad arrived to eat pizzas and watch Bachelorette.

                           

SYDNEY UNIVERSITY BOAT CLUB
MINUTES OF THE COMMITTEE MEETING
20 SEPTEMBER 2017 AT 6.30 AT SUBC BOATHOUSE

Present:  Sarah Cook (Chair), Chris Noel, John Boultbee, Will Raven, Dyone Bettega, Marcus Britt, Wallis Russell, Dustyn Butler
1.    Actions from August Meeting
DB reported that 3 boats had been sold to AUBC for$13,000 – Thom, Thorn and Shepherd.
Canadian Tour – Debbie has reported but a final written report is still needed.
China Tour  - Don has reported with some helpful recommendations for the future.
Clothing – we need small zooties for the women, and better stitching is needed
Transfers – the transfers from the contra account and the foundation have been completed, for scholarships and boat purchases.   JB and SC are going to meet with USSF to finalise some details.
Singles from Sykes – the payment of the deposit on 2 singles from Sykes is approved.
Boat Purchase Plan – an updated plan is to be provided to the Committee
RA Rower of the Year Dinner – SUBC will have a table with Committee, Coaches and athletes who have represented Australia this year.
Additional Coach – DB has suggested that Jack Hanley be offered the position of part time coach to work with learn to row program and social rowing program.   A Duty Statement has been prepared, and Jack will be approached to commence the role and a review made in January, to look at how much time the role is consuming.
Alumni Day – current proposed date is 18 November – to be advertised on the website and social media.  DB, WR and CN to finalise boats to be christened.
Boat Race Accommodation – CN has been working with SUSF who pay for the accommodation
Honour Boards – the Committee approved a large Honour Board for Australian Senior Representatives, and a smaller one for Life Members.  CN to organize.
Boathouse Sign – we are still working with SUSF for a proper sign at the Boathouse.

2.    Other Matters from August Meeting
Use of Boatshed – SC, JB and CN to discuss with SUSF the possible use of the Boathouse (commercially) for functions for Sydney University groups and possible spin classes or yoga during the day.
3.    Follow Up from Special General Meeting
Constitution – the changes made at the SGM are to be provided to SUSF for confirmation -  SN
4.    Arrangements for and date approval – Alumni Day and Christening
See Above
5.    Approval of 2018 SUSF Allotment Application
The proposed application was tabled and the Committee agreed to its submission to SUSF, showing increases in the salaries and membership as well as allotment sought.
6.    Discussion and Approval of Blues/Gold Nominations for 2017
Blues Nominations – the Committee agreed to nominate Andrew Judge, Wallis Russell, Dyone Bettega, Lauren Triggs, Leon Chambers, who all meet the eligibility criteria.   The Committee does not intend to submit any nominations for Golds.
7.    Future Australian Boatrace
SC, CN and JB reported on a telephone meeting with SUSF, SUBC, MUS, MUBC about the future of the boatrace.  SUSF and SUBC did not agree with suggestions from MUBC about adding a novice race and a freshers’ race due to difficulties in boating crews of quality, and difficulties in getting more time when the harbour would be closed when the race is in Sydney.  SUBC does not favour expanding the races at this stage.
8.    President’s Report
SC presented her report.  She suggested we meet with the Masters Group to ensure that we are meeting their needs and expectations.
9.    Treasurer’s Report
The Treasurer’s report to the end of August was tabled and approved.  It is attached.
10.    Director of Rowing Report
DB reported on the pleasing training that the crews are doing and plans for the next weeks.
11.    Captains Reports
The Captains reported that the spirit of the squads was very high.
The meeting closed at 8 p.m.
 

          Minutes Sydney University Boat Club Special General Meeting.

                  Wednesday 30th August 2017, Thyne Reid Boathouse.

Attendees:

Sarah Cook, John Boultbee, William Raven, Wallis Russell, Dyone Bettega, Marcus Britt, Tobias Wehr-Candler, Kerrie Bigsworth, Morgan Brooking, Nathan Young, Carina Simpson, Lauren Fornasaro, Andrew Judge, Cameron Girdlestone and Don McLachlan.

Apologies:

Chris Noel, Anne Titterton and Gillian O’Malley.

-      Meeting opened 6:33pm

o   Welcome by Sarah Cook.

-          Launch of the new SUBC Website

o   Thanks to Hanne Trafnik.

o   New website address – www.subc.com.au

-          Changes to the Boat Club Constitution

o   Details of changes on attached document.

o   All changes were run through and explained by Sarah Cook, John Boultbee noted that the entire document was reviewed by a number of people, with the rest of the document deemed to be of a high standard, with the changes implemented being minor changes in the wording of the document.

o   Thanks to all involved in the review of the constitution.

o   Moved by John Boultbee, Seconded by Kerrie Bigsworth. Unanimously agree upon by all attendees.

-          Adoption of the Boat Club Strategic Plan

o   Document attached.

o   Brief explanation by Tobias Wehr-Candler of the process that was undertaken to produce the document, explanation that the strategic plan is for all to read and give guidance on the growth of the club. It was explained that behind the strategic plan the coaches have an operational plan that will guide how to achieve the goals set out in the strategic plan.

o   Note of how impressed stakeholders are with the strategic plan, and the initiative of the club to have such structure.

o   Thanks to all involved in the production of the document, special thanks to Tobias Wehr-Candler.

o   Feedback;

§  Kerrie Bigsworth;

§  Congratulations on the document.

§  Ensuring that stakeholders (new and existing) are involved and communicated with.

§  Clarifying that the executive committee will use this as a working document to assist decision making.

§  Making sure the club uses good governance practices.

o   Moved by William Raven, Seconded by Morgan Brooking. Unanimously agree upon by all attendees.

-          Boat Club Blazer

o   The design and sample of the blazer was presented to the meeting.

o   A brief explanation of why the committee felt the need for the blazer, with mention of how many athletes the club had touring overseas each year and the need for formal club attire.

o   It was cleared up that those with a Blue can choose which blazer to wear at any occasion, and that the Blue can be worn in crew situations when touring as it is an honours blazer.

o   The SUBC blazer does not have any specific criteria to be able to wear it, simply that the individual must be a full-time member of SUBC.

o   Moved by Marcus Britt, Seconded by Wallis Russell.

-          Upcoming Events:

o   The Australian Boat Race 22nd October – Melbourne;

§  It was noted that the race this year will be in Melbourne, and the club would appreciate any support in blue and gold on the banks of the river for the race.

o   The SUBC Annual Dinner 4th Nov;

§  The SUBC Annual Dinner will be held on the 4th November, at the Grandstand Bar, Oval No.1 Sydney University.
Tickets:
$90 Under 18
$110 Students
$120 Adult/Alumni

The Dinner has a capacity of 120 people.

o   Alumni row and BBQ;

§  Planned for late 2017, with the aim of re-engaging alumni of all ages.

o   Season opening party:

§  9th September, time to be confirmed.

§  A party to celebrate the success of the 2017 winter, and to officially kick off the 2017/2018 season. All members welcome, with particular emphasis on welcoming the school leaver group to the club.

-          The meeting was closed at 7:14pm

 

Changes to the Boat Club Constitution. These were adopted by the Special General Meeting and sent to Sydney University Sports and Fitness for Approval by their Management Committee.

Proposed & Accepted Changes to the SUBC Constitution - Spec General Meeting 31st August 2017

1. Change of name from:

“Draft Constitution of the amalgamated Sydney University Boat Club and Sydney University Women’s Rowing Club”.

To: “Constitution of the Sydney University Boat Club”

2. Change to points 9. & 10. Differentiation between Honorary SUBC Life Membership and Honorary Membership. Under Point 9. The removal of the words

“Honorary Members cannot nominate for Executive Committee positions or vote at any SUBC elections or committee meetings” and replace with:

“Honorary Life Members may hold positions on the Executive Committee and vote at club elections, provided they have paid their SUSF subscription fee.”

3. Point 19 d, to include the SUSF as well as SUBC membership for the eligibility of potential office bearers. Changing the clause from;

“The office bearers of SUBC are to be elected annually at the Annual

General Meeting of SUBC. Only members of the Club shall be eligible to be

elected to the Executive Committee of the Club. “

To:

“The office bearers of SUBC are to be elected annually at the Annual General Meeting of SUBC. Only current financial members of SUSF and current members or persons eligible to be members of the Club shall be eligible to be elected to the Executive Committee of the Club”

4. Addition of clause C to point 24;

“Membership of Sub-Committee is determined by the Executive Committee. The Chair of any Sub-Committee must be an officer of the Executive Committee.”

5. Addition of clause A to point 25;

“a current financial member of SUSF, and, a current Club member or persons eligible for membership of the Club. Any person not a current member of the Club needs to fulfil any eligibility requirements before nominations of candidates close as per Clause 24 of this Cons

 

 Minutes of the Sydney University Boat Club Executive Committee 23rd August 2017

Present: Sarah Cook (President) Will Raven (Vice President)

Marcus Britt (Men’s Captain) Dyone Bettega (Women’s Captain) Wallis Russell (Undergrad Rep)

Chris Noel (Secretary)  John Boultbee (Treasurer)  Wallis Russell (Undergrad Rep), Dustyn Butler (Director of Rowing)

 

1.       Overseas Tour Reports.

DB: Tours very successful. Some great development from athletes. Hugely beneficial for fringe athletes.

CN: Debbie doing report on Canadian Henley. 6 U23 girls – won 2 golds and made great improvement. Report and recommendations will be ready by 25 Aug.

CN: have requested brief report from DM on first China trip. SUBC won IURR

       2nd China Trip managed by Alan Bennett and coached by Charly Irons also won

U21 Wheatley and Walsh – CW won 6 of 6 events on Sydney leg and DW won 4 of 6.

U23: Wallis Russell U23 LW4x - 6th in A Final

          Andrew Judge U23 M4+ - 5th in A Final

          Rafaela Stalph U23 W4- - 2nd in B Final

          Genevieve Horton & Rowena Meredith U23 W4x - Silver in A final

  Senior Team:  8 athletes at 2 World Cups and attending World Champs Florida, September

 Korea Trip – crew left Sunday under Ray Boyle. As meeting progressed we got news that women’s four won and men’s four second – the mixed eight (combining the two fours also won)

Total of 48 SUBC athletes have travelled overseas on winter period tours.

Coaches involved: Debbie Fox, Alfie Young, Ray Boyle, Charly Iron, Gillian Campbell, Don McLachlan, Will Raven and Alan Bennett (manager)

 

WR: Producing overall report /story for website.

 

2.       Club Clothing

WR/MB – these two are managing clothing. As funds accumulated being transferred to Trust account and advised to Treasurer

Actions required:

a)      Clothing List with photos and prices

b)      Order form to circulate

c)       Stocktake required for club

d)      Lists to Notice Boards and Sec to circulate to all

WR/MB follow up school rowers in winter program who missed out on zoot suits – get addresses for posting zooties

 

3.       Special General Meeting 30th Aug Preparation

CN/SC to review changes required for Life Memberships /voting

Strategic Plan – some wording changes required SC will arrange

JB: spoke of need to circulate Strategic Plan to stakeholders

WR: Will will present new Club blazer

CN: email Blazer order form to all members, parents, alumni

4.       Treasurer’s Report tabled – John Boultbee

a)      John reported current budget position

b)      JB moved that $60K be moved as budgeted from Foundation to SUBC Club account to make up for payments made for new boats. Motion approved

c)       JB moved that Club contribute $1,000 to new SUSF Bruce Ross Scholarship. Motion approved.

d)      CN mentioned that we have a reconciliation issue between membership funds shown is accounts as received for2017 and amounts shown on membership list. DB agreed to assist CN to do full reconciliation to accounts. CN reported we should have another $20K in addition to funds showing.

e)      JB mentioned we have $11K in Foundation reserved for Rowing Development. JB suggested we use this amount plus $19K of the $42K surplus in our contra account and transfer $30K to SUSF for investment in the USSF (Sports Foundation) to create a Boat Club Scholarship. JB mentioned that this would attract some SUSF funds and university funds.

Scholarship Proposal moved by JB, seconded by WR – Motion approved

f)       JB mentioned Boat sales of $34 K in 2017n budget not reached and total way short. DB reported that due to growth of club some boats had to be retained. However DB mentioned that these boats could be sold now:

Thorn 2x$2K

Thom 2x$3K

Shepherd 4-/4x $9,000

Resolved to offer these boats for sale immediately.

g)      DB mentioned the boats from RA (Sykes Sculls) now available and wants to proceed with purchase of 2 single sculls. This would increase the purchases in 2017 but DB mentioned this would present an opportunity to lower boat purchase budget for 2018.

h)      Committee approved purchase 2 x additional sculls.

i)        Committee requested that DB, DMC and TWC meet to amend 2018 Boat Purchase plan and present to Treasurer and next Committee.

j)        MLC School - JB reported on details of planned arrangement with MLC using some space in Glebe BH. This is with SUSF to complete and some issues re allocation of funds. CN provided details of purchase of Glebe shed and also basic of arrangements there.

Committee approved proposed arrangement and left to SC and JB to finalize with SUSF

k)      JB reported on the need he felt to achieve some returns from boat house in down periods. Requested the Committee to look into possible arrangements for use within Sydney University Community. Committee approved so doing.

l)        JB advised excess spending on admin. This included tix for SUBC State Team members at KC/QC Lunch, NSW Awards Night etc. SC mentioned the need for SUBC to be properly represented at these functions and to participate in Rowing NSW activities.

Resolved for SUBC to have official table at KC Lunch, Rowing NSW Awards, RA Rower of the Year Awards

m)    JB advised that efforts to fill Admin PT position not successful so far. DB expressed concerns that more other support was needed and it was agreed to ask DB to review possible support needed in areas like coaching, boatman and administrator.

5.       President Update:

a)      SC circulated Club Allotment process to Committee before meeting.

Resolved SC, JB and DB would meet to arrange SUBC Allotment submission which is due 2nd Oct. Another Exec Committee meeting will be held before this deadline.

b)      Rowing Australia – Thank you letter for contribution to National under age teams tabled.

c)       SUBC Alumni Program:

SC mentioned desire to start Alumni Program to engage all ages of club alumni with the club and with each other.

Idea is to ensure Alumni receive some club items with alumni membership.

Idea is to start better engagement now we have new shed.

SC suggested initial Alumni Function this year.

Format debated but agreed to be on a Saturday with rowing opportunities from 4 pm. Drinks and snacks for 6-8pm. Suggested a few athletes be on hand for informal interviews re their club activities and rest of event is focused alumni engagement with club and each other.

SC suggested we ask Lizzi Chapman for assistance to update women’s alumni list. Also Dyone agreed to assist CN and Lizzi to update lists.

CN requested to advise suitable date late November (before SUSF Blues Dinner) – suggested Saturday 25th November

6.       Director of Rowing Report (DBU)

a)      DBU reported on recruitment. He and CN have spoken with about 18 boys and around 15 have been at the shed. Alfie has 12 year 12 girls in his squad rowing Mon and Friday.

CN mentioned that women’s recruitment difficult. Women seem less inclined to meet about possible courses and rowing opportunities than the men. So far 3 have met and 2 more coming. CN mentioned that demand from US colleges seems so high that average women rowers can get offers.

CN requested that SC meet Alfie’s squad this Friday at 7 am as they come off the water and talk. Might provide role model and more relevant face.

b)  DBU suggested time for social occasion after rowing. Suggested Sat 9th Sept. Athletes and if possible school leavers and parents could join in. BBQ and drinks. To be organized now – possibly by Captain MB and DBE and Vice Pres in conjunction with coaches and Director.

Timing to be decided by DBU in consultation with Alfie Young.

c)   Upcoming Events

i)   AUG Rowing – Team selected – awaiting Don Mc to select crews

DBU mentioned costly and difficult AUG registration process – to take to SUSF

Rowing at Wyaralong Dam away from Gold Coast (50 + minutes driving)

WR mentioned need to take extra rower – important – if we have any illness we won’t be able to row the men’s eight – DNU agreed to address this issue with WR

ii)   Aus Boat Race – Yarra River, Melbourne Sunday 22nd October

Pippa Temperley at SUSF is booking accommodation and airfares. CN expressed concern that must be done urgently at Dorcas and accommodation can be heavily booked near city.

CN to follow up with Pippa

CN added we need to provide rowing suit sizes to Melbourne / 776BC

CN added – need course or graduate requirements of competitors for verification of eligibility by SUSF and forward to Melb Uni as host. They must provide us with their crew lists and eligibility.

 

iii)  New Boats Christening Date – to set – possibly on Alumni Day – last Sat in Nov? 25th Nov?

Boats: Purnell / Townsend/ Wilson??/ Erickson/ Boultbee V plus other new boats.

DBU to provide list of boats for Committee to name.

iv)   Jan 2018 Training Camp booked

DBU reported we might need to book additional accommodation depending on recruitment numbers.

Gym booking to do

Food Roster to do (CN to contact parents)

v)     DBU is producing a list of all season regattas and camps. Will circulate to club members.

7.   Boatshed Issues

i)    Hanging Photos – CN to get The Hangman down to advise and quote

Steve Newnham has John Welch 70’s photos. JB can you arrange to get to shed

ii)   Honour Boards
CN to arrange Leichhardt Trophies to give quote.

Australian Sen Reps and Life Members

iii)  Sound system for erg area. CN reported Flatout Electrical (Brad) quoted $1700 for amp and 2 speakers plus all wiring and fitting. Resolved to proceed.

We will need to add a cabinet for the amp.

iv)   DBU will arrange further noticeboard with SUSF for near front entrance.

v)   SUBC signs on boatshed – CN to approach SUSF

vi)   BU – new ladder to replace one ladder quoted at $3,000. To decide with SUSF and CIS – which ladder to replace and who will be paying?

CN: need to see ladder so that we can be confident it will be safe and useful.

vii)   DBU reported on upgrades to pontoon. Reinforcing around ramp and rollers. A very good job thanks to SUSF/CIS

8.       General Business

i)    Local yacht owner would like to bring yacht alongside staging to hose down periodically. Committee agreed – DBU to follow through.

ii)  Masters Open Days at Glebe approved 14th and 22nd October. CN to put notice on FB, website.

iii)  Newington Masters request – Committee agreed subject to other Glebe proposal we can’t do.

 

Meeting closed at 8.30 pm